LSU Microsoft Campus Agreement FAQ

  

What’s New Concerning LSU Licensing Microsoft Products?

In June of 2010, Louisiana State University renewed the LSU Microsoft Campus License Agreement (CLA). This is a licensing program from Microsoft targeted toward higher education institutions, designed to help them effectively acquire Microsoft products. Microsoft originally developed this model of licensing in 1998 and since then many universities have taken advantage of the program for faculty/staff use. The CLA program basically allows the university to pay a “per-head” amount and then be able to have any of its faculty and staff use the software, and then there are addendums to the program that allows universities to license their student populations as well. LSU now has coverage, under the new CLA, for faculty, staff and students. 
 

What is the Microsoft Campus License Agreement (CLA)?

It’s a licensing program from Microsoft targeted toward higher education institutions, designed to help them effectively acquire Microsoft products. Microsoft originally developed this model of licensing in 1998 and since then many universities have taken advantage of the program for faculty/staff use. The CLA program basically allows the university to pay a “per-head” amount and then be able to have any of its faculty and staff use the software, and then there are addendums to the program that allows universities to license their student populations as well. LSU now has coverage, under the new CLA, for faculty, staff and students.
 

What Products are Covered Under the LSU CLA?  Who Can Use These Products?

This varies by whether you are a LSU Faculty / Staff Member, or an LSU Student. Generally, both subsets of the user community have access to the Basic Desktop – This includes an upgrade to the most recent Operating System, the Office Suites (for both Intel and Macintosh systems), and Client-Access-Licenses (CALs) which allow a computer to interact with a variety of server-based products – some of which are deployed already at LSU and some which may be in the future. Beyond the Basic Desktop – Faculty & Staff have access to FrontPage (a webpage development tool), Visual Studio (a collection of programming tools), and OneNote (a note-taking tool). Students have access to OneNote only, as this was the choice of products the students selected to be paid for by STF at this time. The Faculty & Staff package is what has been deployed at LSU, for participating departments, for the past several years and ITS felt it best to maintain availability of this toolset as it was expanded across campus. The decision to add OneNote for Faculty & Staff is on a pilot basis for this year, to see if the tool has value to Faculty & Staff users as well, especially those who may interact with students who will use the software in their learning.

For a list of products currently covered under the campus agreement please refer to: LSU Microsoft Campus License Agreement.
 

Why is Broader & More Complete Coverage Important to LSU?

Broader and complete coverage of the entire LSU community ensures a common infrastructure across those who choose to use the Intel/Microsoft personal computing platform. Previously, there were ‘haves’ and ‘have-nots’ in terms of having needed software tools, and the most modern versions of those tools. Now, everyone in the LSU community will have access to these valuable tools which form the basis of a solid IT infrastructure.
 

Which LSU Campuses are Participating in this CLA?

Baton Rouge Campuses – A&M, Law, and AgCenter all are participating. Shreveport and Alexandria are also participating to cover their Faculty & Staff Only. TigerWare will distribute the software for the A&M, Law, and AgCenter campuses ONLY.
 

Will Having the CLA Help with IT Security?

Yes. Having the latest available operating systems on Intel desktops that use them will mean that we can ensure that all desktops are at the most current levels, and thus best positioned to secure the integrity of our environment and help minimize the impact of various worms and viruses that periodically appear on the internet. A few years ago in August, had all systems at LSU been running the most recently available and patched versions of Microsoft Windows operating system, the impact of the worm that hit campus would have been negligible. As it was, several machines in key areas (where the operating systems were not current) were impacted significantly.

Why Did LSU Pursue a Broader Licensing Agreement for Microsoft Products?

LSU pursued a broader licensing agreement for two basic reasons: First, building a solid, consistent software infrastructure across all users of Intel/Microsoft platforms is one key element critical to the ultimate success of information technology at LSU. Second, the students communicated a desire to see STF investments be focused in the area of software availability (responding to student requests) and to also provide something very tangible students could use and take with them from their experience at LSU.
 

Where Can We Get the Software?

Software will be distributed electronically, via the web, from the new TigerWare software distributor.  http://tigerware.lsu.edu.
 

What About Macintosh Users?

Microsoft Office Suite products for the Mac (Entourage, Word, Excel, and PowerPoint) will be available as well. However, since Macintosh systems do not use the Microsoft Operating System, this part will not be applicable.
 

What About Linux / UNIX Users?

None of the Microsoft software runs on Linux / UNIX systems.
 

Does this mean I don't have to buy Microsoft Windows when I buy my computer?

No, you still must buy the operating system when you buy a new computer. The CLA only provides for upgrades to a previously purchased operating system license. Intel computers come bundled with an operating system, though users of Linux often request a "no operating system" hardware device. But if you intend to use a Microsoft OS on a computer you're buying, you have to buy this component. You don't need to buy the application products, such as the Office Suite.
 

Does this mean I don't have to buy Microsoft programs like Office Suite & OneNote when I buy my computer?

Yes, you need no longer purchase these products 'bundled' on your new computer purchase. In fact, this will save you a great deal of money! Simply order the system with only the operating system, and then download the Microsoft applications you want, covered under LSU's CLA, from TigerWare. If a computer vendor tells you that "these applications are bundled at no additional charge" press harder on them, as it is not the case that these software products are given away; their costs are rolled into the overall bundle price. Be a sharp consumer and take advantage of this new deal for LSU affiliates -- don't buy software you can get for free on campus! As mentioned above, however, the operating system from Microsoft must still be purchased on any computer 'bundle' you acquire -- just not the other products.
 

For products that aren’t covered under the agreement, can we still get them under the educational discounts?

Yes. Not all Microsoft products are covered under the agreement (e.g., Visio, FrontPage for students, etc.). LSU still has discounts available for other Microsoft products. Information about these products and how to get them under discount programs can be found on TigerWare as well. Also, Microsoft is exploring what other, additional software products available in their ‘free-ware’ product set that may be of use for broader distribution. ITS will communicate developments in this regard as they emerge.
 

Does This Mean That LSU Plans to Standardize on the Microsoft Windows Operating System & Microsoft Programs and Discourage the Use of Other Products?

No.  Not at all. The reason for acquiring the CLA is to allow for standardization WITHIN the Microsoft software toolkit, so that users that are using this company’s products can have access to the most popular ones, and get the latest versions/upgrades without paying an additional amount. By eliminating the problem of supporting multiple versions of Microsoft operating systems and applications, and facilitating the most modern software for users who choose this company’s products, LSU will gain significant support benefits. Strategically, the Office of the Chief Information Officer and ITS envision a diverse computing platform and software environment consistent with an “IT Abundance” model.
 

What Other Software Does LSU Have Covered with Licensing Agreements or Special Pricing Deals?

There are a host of products spanning the spectrum of applications for which LSU has broad-based licensing, or for which there are free-ware/share-ware/open-source products. To see what all is available across a number of application areas, visit TigerWare online at: http://tigerware.lsu.edu.
 

Can LSU Faculty & Staff Members Use These Products on their Home Computers?

Yes. The CLA allows faculty & staff to use the products not only on their office computers, but for work purposes on their home computers. Faculty & Staff should be aware that home use is allowed for work purposes only.
 

Are Part-time LSU Faculty, Staff, & Students Also Able to Take Advantage of this Licensing Agreement?

Yes. Again, for Faculty and Staff wishing to use the software at home for work purposes, you will have to acknowledge understanding of the Licensing Conditions.
 

Can Visitors to LSU Use the Software?  (Guests who are here for conferences or other temporary assignment.)

No, only appointed or enrolled members of the LSU community can access TigerWare and download and use the software.
 

Do Many Universities Have Such an Agreement with Microsoft, or Is This a New Thing?

Microsoft originally developed this approach to licensing their products in 1998, working closely first with Indiana University and then with the University of Texas system. Since that time, the CLA has become the standard licensing model for higher education. While perhaps as many as 4 in 5 of colleges and universities nationally have a CLA covering part or all of their faculty and staff use, a much smaller number (under 3 in 10) provide coverage for their entire student populations. In fact, of LSU’s Flagship peers, both regionally and nationally, less than 1-in-5 offer a total faculty/staff/student license. LSU is now among the leaders nationally in offering this key IT infrastructure capability. And LSU is one of only a handful of schools doing online distribution of software, and the only school that distributes licensed software 100% online.

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